Where does the time go?

Following on from my post on Friday I have become aware that I feel like I am spending of time on a voluntary role I have as the President of the Wellington Sub Chapter of International Coach Federation. I really enjoy this role and find it easy to lose track of time when working on it and as the saying goes work will expand to fill the time available if we don’t put limits or boundaries in place to contain it.

So I am revisiting a tool I use periodically to monitor my time when

  • I am not sure what exactly I am doing with my time
  • I seem to be really busy but can’t remember exactly what I have been doing
  • I have no idea if what I am spending my time on is actually of any value.

So what I do is print out a blank calender from Outlook or Google for the current week and I write down everything I do for a week. I then review and colour code blocks of time to get a sense of how much time I spend on voluntary work, admin (especially email), how much is spent on business development and how much is spent on actually generating income.

After reviewing this information I can then make some choices around where I want to reduce or increase my time involvement and plan my next week accordingly. My intention is create a routine which will become automatic and easy to follow allowing for the appropriate balance of my time between all these activities.

Give it a go – you might be surprised what you learn!!

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